ISMS Policies

Acceptable Asset Usage Policy

1. Objective

The objective is to embody principles of appropriate use of Integra assets and to protect the company and its employees from its misuse. Employees and users must adhere to this Acceptable Asset Usage Policy.

Failure to comply with this policy amounts to misconduct and would result in disciplinary action against the accused that could include termination of employment.

2. Scope

The scope is applicable to all employees and users of Integra who are authorized to use information and information processing facilities and equipment, email, and internet facilities of the company.

3. Reference

Standard: ISO 27001:2022 Information Security Management System

Controls: A 5.10

4. Definition

Acceptable asset usage policy gives an overview of high-level requirements that specify how information and information processing facilities and equipment are managed and who may access information and information processing devices and under what circumstances in Integra’ premises.

5. General Principles

5.1 User

Responsible for:

• Conforming to this policy at all times
• Ensuring they understand the importance and details of this policy

Human Resource

Responsible for:

• Providing disciplinary framework for breaches of company policy.
• Working with CISO and ISMG team members, in the event of a breach of this policy to ensure appropriate disciplinary action is taken.

5.3 CISO/ISMG Team

Responsible for:

• Ensuring compliance to this policy.
• Working with the human resources team and other areas as appropriate in order to address breaches to this policy.
• Conducting ISMS Audits to ensure the compliance

6. Acceptable use policy standard

6.1 Confidentiality of Information

Information stored on workstations, servers and secondary storage devices of the company is considered as the property of the company. User must not use organizational information for any purpose, other than business duties.

6.2 General Use and Ownership

While company network administration desires to provide a reasonable level of privacy, users should be aware that the data they create on the corporate systems remains the property of the company. Because of the need to protect company’s network, management cannot guarantee the confidentiality of information stored on any network device belonging to the Integra.

Employees are responsible for exercising good judgment regarding the reasonableness of personal use. Integra recommends that any information that users consider sensitive or vulnerable must be encrypted.

For security and network maintenance purposes, authorized individuals within Integra shall monitor equipment, systems and network traffic at any time.

6.3 Security and Proprietary Information

Use encryption of information as and when required in compliance with Integra Data classification policy.

All hosts used by the employee that are connected to the Integra Internet/Intranet/Extranet, whether owned by the employee or the company, shall be continually executing approved virus-scanning software with a current virus database, unless overridden by departmental or group policy.

Employees must use extreme caution when opening e-mail attachments received from unknown senders, which may contain viruses, e-mail bombs, or Trojan horse code.

6.4 Unacceptable Use

The following activities are, in general, prohibited. Employees may be exempted from these restrictions during the course of their legitimate job responsibilities. Under no circumstances is an employee of Integra authorized to engage in any activity that is illegal under local, state, national or international law while utilizing the company-owned assets.

The lists below are by no means exhaustive, but attempt to provide a framework for activities which fall into the category of unacceptable use.

System and Network Activities:

The following activities are strictly prohibited, with no exceptions:

• Providing information about, or lists of, Integra clients, employees, and vendors to parties outside the company.
• Making fraudulent offers of products, items or services originating from Integra account.
• Introduction of malicious programs in to the network or server, includes but not limited to, viruses, worms, Trojan-horses, e-mail-bombs.
• Using Integra computing asset to actively engage in procuring or transmitting material that is in violation of sexual harassment or hostile workplace laws in the user’s local jurisdiction.
• Violations of the rights of any person or company protected by copyright, trade secret, patent or other intellectual property, or similar laws or regulations, including but not limited to, the installation or distribution of pirated or other software products that are not appropriately licensed for use by Integra.
• Unauthorized copying of copyrighted material including, but not limited to, digitization and distribution of photographs from magazines, books or other copyrighted sources, copyrighted music and the installation of any copyrighted software for which Integra or the end user does not have an active license is strictly prohibited.
• Exporting software, technical information, encryption software or technology, in violation of international or regional export control laws, is illegal. The appropriate management should be consulted prior to export of any material that is in question.
• Revealing account passwords to others and allowing others to access the accounts.
• Effecting security breaches or disruptions of network communication. Security breaches include, but are not limited to, accessing data of which the employee is not an intended recipient or logging into a server or account that the employee is not expressly authorized to access, unless these duties are within the scope of regular duties. For purposes of this section, "disruption" includes, but is not limited to, network sniffing, pinged floods, packet spoofing, denial of service, and/or forged routing information for malicious purposes.
• Circumventing user authentication or security of any host, network or account.
• Using any program/script/command, or sending messages of any kind, with the intent to interfere with, or disable, a user's terminal session, via any means, locally or via the Internet/Intranet/Extranet.

Email and Communication Activities:

• Sending unsolicited email messages, including the sending of ‘Junk Mail’ or other advertising material to individuals.
• Any form of harassment via email, telephone, and/or mobile, whether through language, frequency or size of messages.
• Unauthorized use, or forging, of email header information.
• Posting of offensive comments in online public portals, blogs or newsgroups which will affect the company’s reputation.
• Creating or forwarding "chain letters", "Ponzi" and/or other "pyramid" schemes of any type.
• Use of unsolicited email originating from within company networks of other Internet/Intranet/Extranet service providers on behalf of, or to advertise, any service hosted by Integra or connected via company's network.

6.5 Monitoring

Integra reserves the right to monitor the use of its computer network to ensure compliance with the company’s e-mail policy. This may include the interception and/or reading of any messages sent and/or received.

Employees should not expect that any information or file transmitted or stored through the company’s network will be private.

6.6 Storage & Overuse

All work and project related files need to be stored in the company authorized storage. Sharing of files with other employees is to be done strictly using the above said fileserver. Files residing on the desktop are not considered to be critical and won’t be backed-up.

Unnecessary emails should be deleted for both security reasons and to free up space on the network. Employees should limit their use of the internet and e-mails to what is reasonably necessary to ensure that time is not spent unproductively, so that unnecessary costs to the Company and “clogging up” the network is minimized.Integra Global Solutions

6.7 Secondary and Removable Storage Media

Integra restricts the use of secondary storage media (such as USB drives, CD/DVD writers, etc.)

If Secondary Storage media is the asset of our organization which can be accessed by the IT Support team with the approval of IT Head.

List of people authorized to bring secondary media is available with IT Head. These people can bring secondary storage media inside the premises once entry is made in the register provided with the Admin. Other employees need to seek the permission of CISO or reporting manager prior to bringing the media inside and outside the premises.

Regular checks for compliance will be carried out by ISMG/CISO and non-compliances will be raised to management if required.

6.8 Personal Belongings

The employees are allowed their personal belongings inside the premises of the company but this can be kept only in their personal cabinets and they cannot bring in the same to sensitive areas like server rooms, production area etc.